Transparency Audit | Directorate General of Hydrocarbons (DGH)

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Transparency Audit

1Organisation and Function
1.1Particulars of its organisation, functions and duties[Section 4(1)(b)(i)]
1.1.1Name and address of the Organization
1.1.2Head of the organization
1.1.3Vision, Mission and Key objectives
1.1.4Function and duties
1.1.5Organization Chart
1.1.6Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees/ Commissions constituted from time to time have been dealt
1.2Power and duties of its officers and employees[Section 4(1) (b)(ii)]
1.2.1Powers and duties of officers (administrative, financial and judicial)
1.2.2Power and duties of other employees
1.2.3Rules/ orders under which powers and duty are derived and
1.2.4Exercised
1.2.5Work allocation
1.3Procedure followed in decision making process [Section 4(1)(b)(iii)]
1.3.1Process of decision making Identify key decision making points
1.3.2Final decision making authority
1.3.3Related provisions, acts, rules etc.
1.3.4Time limit for taking a decisions, if any
1.3.5Channel of supervision and accountability
1.4Norms for discharge of functions[Section 4(1)(b)(iv)]
1.4.1Nature of functions/ services offered
1.4.2Norms/ standards for functions/ service delivery
1.4.3Process by which these services can be accessed
1.4.4Time-limit for achieving the targets
1.4.5Process of redress of grievances
1.5Rules, regulations, instructions manual and records for discharging functions[Section 4(1)(b)(v)]
1.5.1Title and nature of the record/ manual /instruction.
1.5.2List of Rules, regulations, instructions manuals and records.
1.5.3Acts/ Rules manuals etc.
1.5.4Transfer policy and transfer orders
1.6Categories of documents held by the authority under its control[Section 4(1)(b) (vi)]
1.6.1Categories of documents
1.6.2Custodian of documents/categories
1.7Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)]
1.7.1Name of Boards, Council, Committee etc.
1.7.2Composition
1.7.3Dates from which constituted
1.7.4Term/ Tenure
1.7.5Powers and functions
1.7.6Whether their meetings are open to the public?
1.7.7Whether the minutes of the meetings are open to the public?
1.7.8Place where the minutes if open to the public are available?
1.8Directory of officers and employees[Section 4(1) (b) (ix)]
1.8.1Name and designation
1.8.2Telephone , fax and email ID
1.9Monthly Remuneration received by officers & employees including system of compensation[Section 4(1) (b) (x)]
1.9.1List of employees with Gross monthly remuneration
1.9.2System of compensation as provided in its regulations
1.10Name, designation and other particulars of public information officers[Section 4(1) (b) (xvi)]
1.10.1Name and designation of the public information officer (PIO), Assistant Public Information officer (APIO) & Appellate Authority
1.10.2Address, telephone numbers and email ID of each designated official
1.11No. of employees against whom Disciplinary action has been proposed/ taken(Section 4(2))
1.11.1No. of employees against whom disciplinary action has been (i) Pending for Minor penalty or major penalty proceedings
1.11.2Finalised for Minor penalty or major penalty proceedings
1.12Programmes to advance understanding of RTI(Section 26)
1.12.1Educational programmes
1.12.2Efforts to encourage public authority to participate in these programmes
1.12.3Training of CPIO/APIO
1.12.4Update & publish guidelines on RTI by the Public Authorities concerned
1.13Transfer policy and transfer orders[F No. 1/6/2011- IR dt. 15.4.2013]
1.13.1Transfer Policy And Transfer Orders[F No. 1/6/2011- IR Dt. 15.4.2013]
2Budget and Programme
2.1Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section 4(1)(b)(xi)]
2.1.1Total Budget for the public authority
2.1.2Budget for each agency and plan & programmes
2.1.3Proposed expenditures
2.1.4Revised budget for each agency, if any
2.1.5Report on disbursements made and place where the related reports are available
2.2Foreign and domestic tours(F.No. 1/8/2012- IR dt. 11.9.2012)
2.2.1Budget
2.2.2Foreign and domestic Tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the heads of the Department.- (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Expenditure on the visit
2.2.3Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed
2.3Manner of execution of subsidy programme [Section 4(i)(b)(xii)]
2.3.1Name of the programme of activity
2.3.2Objective of the programme
2.3.3Procedure to avail benefits
2.3.4Duration of the programme/ scheme
2.3.5Physical and financial targets of the programme
2.3.6Nature/ scale of subsidy /amount allotted
2.3.7Eligibility criteria for grant of subsidy
2.3.8Details of beneficiaries of subsidy programme (number, profile etc)
2.4Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013]
2.4.1Discretionary and non-discretionary grants/ allocations to State Govt./NGOs/other institutions
2.4.2Annual accounts of all legal entities who are provided grants by publicauthorities
2.5Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)]
2.5.1Concessions, permits or authorizations granted by public authority
2.5.2For each concessions, permit or authorization granted - (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/ or permits of authorizations, (c) Name and address of the recipients given concessions/ permits or authorizations, (d) Date of award of concessions/ permits of authorizations
2.6CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013]
2.6.1CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the parliament
3Publicity Band Public interface
3.1Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013]
3.1.1Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens
3.1.2Arrangements for consultation with or representation by - (a) Members of the public in policy formulation/ policy implementation, (b) Day & time allotted for visitors,(c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants
3.1.3Public- private partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any
3.1.4Public- private partnerships (PPP)- Detailed project reports (DPRs)
3.1.5Public- private partnerships (PPP)- Concession agreements.
3.1.6Public- private partnerships (PPP)- Operation and maintenance manuals
3.1.7Public- private partnerships (PPP) - Other documents generated as part of the implementation of the PPP
3.1.8Public- private partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government
3.1.9Public- private partnerships (PPP) -Information relating to outputs and outcomes
3.1.10Public- private partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.)
3.1.11Public- private partnerships (PPP) - All payment made under the PPP project
3.2Are the details of policies / decisions, which affect public, informed to them[Section 4(1) (c)]
3.2.1Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions/ legislations taken in the previous one year
3.2.2Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the Public consultation process
3.2.3Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive- Outline the arrangement for consultation before formulation of policy
3.3Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)]
3.3.1Use of the most effective means of communication - Internet (website)
3.4Form of accessibility of information manual/ handbook[Section 4(1)(b)]
3.4.1Information manual/handbook available in Electronic format
3.4.2Information manual/handbook available in Printed format
3.5Whether information manual/ handbook available free of cost or not [Section 4(1)(b)]
3.5.1List of materials available Free of cost
3.5.2List of materials available at a reasonable cost of the medium
4E-Governance
4.1Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013]
4.1.1English
4.1.2Vernacular/ Local Language
4.2When was the information Manual/Handbook last updated?[F No. 1/6/2011-IR dt 15.4.2013]
4.2.1Last date of Annual updation
4.3Information available in electronic form[Section 4(1)(b)(xiv)]
4.3.1Details of information available in electronic form
4.3.2Name/ title of the document/record/ other information
4.3.3Location where available
4.4Particulars of facilities available to citizen for obtaining information[Section 4(1)(b)(xv)]
4.4.1Name & location of the faculty
4.4.2Details of information made available
4.4.3Working hours of the facility
4.4.4Contact person & contact details (Phone, fax email)
4.5Such other information as may be prescribed under Section 4(i) (b)(xvii)
4.5.1Grievance redressal mechanism
4.5.2Details of applications received under RTI and information provided
4.5.3List of completed schemes/ projects/ Programmes
4.5.4List of schemes/ projects/ programme underway
4.5.5Details of all contracts entered into including name of the contractor,amount of contract and period of completion of contract
4.5.6Annual Report
4.5.7Frequently Asked Question (FAQs)
4.5.8Any other information such as - (a) Citizen’s Charter, (b) Result Framework Document (RFD), (c) Six monthly reports on the , (d) Performance against the benchmarks set in the Citizen’s Charter
4.6Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013]
4.6.1Details of applications received and disposed
4.6.2Details of appeals received and orders issued
4.7Replies to questions asked in the parliament[Section 4(1)(d)(2)]
4.7.1Details of questions asked and replies given
5Information as may be prescribed
5.1Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013]
5.1.1Name & details of - (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015
5.1.2Details of third party audit of voluntary disclosure -(a) Dates of audit carried out , (b) Report of the audit carried out
5.1.3Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment , (b) Name & Designation of the officers
5.1.4Consultancy committee of key stake holders for advice on suo-motu disclosure - (a) Dates from which constituted, (b) Name & Designation of the officers
5.1.5Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & Designation of the Officers
6Information Disclosed on own Initiative
6.1Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.1.1Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information
6.2Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India)
6.2.1Whether STQC certification obtained and its validity
6.2.2Does the website show the certificate on the Website?

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